Privacy Policy for FB-Pro (UK)

Last Updated: 29.08.24

FB-Pro, operated by Film Buddy (“we,” “us,” or “our”), is committed to protecting your privacy and ensuring that your personal data is handled securely and in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. This Privacy Policy explains how we collect, use, disclose, and protect your personal data when you engage with our services.

1. Who We Are

FB-Pro is the production filmmaking arm of Film Buddy, working with young aspiring filmmakers and industry professionals on real film, TV, and animation productions. We are based in the United Kingdom and are registered with the Information Commissioner’s Office (ICO).

2. Data Controller

For the purposes of the UK GDPR, Film Buddy is the data controller of your personal data. Our contact details are:

        •       Name: Film Buddy
        •       Email: hello@filmbuddy.uk
        •       Address: Brookes Mill, Armitage Road, Huddersfield, HD4 7NR

We are registered with the Information Commissioner’s Office (ICO), and our registration number is [insert ICO registration number].

3. What Personal Data We Collect

We may collect and process the following personal data about you:

3.1 Information You Provide to Us:

Contact Information: Such as your name, email address, postal address, phone number, and emergency contact details.

Application Information: Details provided during the application process, including CVs, cover letters, portfolios, and other supporting documents.

Participant Information: Details regarding your role in productions, including skills, availability, and preferences.

Consent Forms: For individuals under 18, consent forms signed by a parent or guardian.

3.2 Information We Collect Automatically:

Usage Data: Information about how you use our website and online services, such as your IP address, browser type, access times, pages viewed, and referring website addresses.

Cookies and Similar Technologies: Information collected through cookies and similar tracking technologies (see our Cookies Policy for more details).

3.3 Information from Third Parties:
We may receive information about you from third parties, such as references from educational institutions, previous employers, or other professional contacts, in accordance with their privacy policies.

4. How We Use Your Personal Data

We use your personal data for the following purposes:

4.1 To Facilitate Participation in Productions:
To manage your involvement in our productions, including role assignment, scheduling, and communication.

4.2 To Communicate with You:
To send you updates, notifications, and other communications related to your involvement with FB-Pro.

4.3 To Ensure Safety and Compliance:
To comply with legal obligations, including health and safety requirements and safeguarding regulations for participants under 18 years old.

4.4 To Improve Our Services:
To analyse usage data and feedback to improve our productions, training programmes, and overall participant experience.

4.5 To Comply with Legal Obligations:
To comply with applicable laws, regulations, and requests from law enforcement or regulatory authorities.

4.6 To Protect Our Rights:
To enforce our terms and conditions, protect our rights, privacy, safety, or property, and that of our participants and others.

5. Legal Basis for Processing Your Personal Data

We process your personal data based on the following legal grounds:

Consent: Where you have provided consent for us to process your personal data (e.g., for marketing communications).

Contract: Where processing is necessary for the performance of a contract with you or to take steps prior to entering into a contract.

Legal Obligation: Where processing is necessary for compliance with a legal obligation to which we are subject.

Legitimate Interests: Where processing is necessary for our legitimate interests or those of a third party, provided that such interests are not overridden by your rights and interests.

6. Disclosure of Your Personal Data

We may share your personal data with the following third parties:

Service Providers: Third parties who provide services on our behalf, such as hosting, data analytics, insurance providers, and legal advisors.

Production Partners: Companies and professionals involved in the productions you participate in, where necessary for the execution of the project.

Legal Authorities: If required by law, regulation, or legal process, we may disclose your personal data to legal authorities, government bodies, or courts.

Safeguarding Authorities: Relevant authorities where necessary to protect the safety and welfare of participants, particularly those under 18.

7. International Transfers

If we transfer your personal data outside the UK, we will ensure that appropriate safeguards are in place to protect your personal data in accordance with this Privacy Policy and applicable data protection laws.

8. Your Rights

Under UK GDPR, you have the following rights regarding your personal data:

Access: The right to request a copy of the personal data we hold about you.

Rectification: The right to request correction of any inaccurate or incomplete personal data.

Erasure: The right to request the deletion of your personal data in certain circumstances.

Restriction: The right to request the restriction of processing your personal data in certain circumstances.

Data Portability: The right to request the transfer of your personal data to another organisation.

Objection: The right to object to the processing of your personal data in certain circumstances, such as for direct marketing purposes.

To exercise any of these rights, please contact us using the details provided above.

9. Data Security

We take appropriate technical and organisational measures to protect your personal data from unauthorised access, disclosure, alteration, or destruction. However, no internet-based service is completely secure, and we cannot guarantee the absolute security of your data.

10. Data Retention

We will retain your personal data only for as long as necessary to fulfil the purposes for which it was collected, including for the purposes of satisfying any legal, accounting, or reporting requirements.

11. Complaints

If you have any concerns about our handling of your personal data, you have the right to make a complaint to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues:

        •       Website: https://ico.org.uk
        •       Telephone: 0303 123 1113
        •       Address: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. We will notify you of any significant changes by posting a notice on FB-Pro. Your continued participation after any changes have been posted will constitute your acceptance of the revised Privacy Policy.

13. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us at hello@filmbuddy.uk

By engaging with FB-Pro, you confirm that you have read, understood, and agree to this Privacy Policy.